--- title: What does ResourceMate actually cost? Metadescription: ResourceMate has no pricing page. The real cost is a licence plus annual support plus the PC it runs on - here it is, added up. Display description: ResourceMate is sold as a one-time licence, but the real cost is a base licence plus a recurring annual support plan plus the Windows PC it runs on - roughly $880 USD in year one for a small library that wants to print its own barcodes, then about $190 USD a year after. author: Dan Edwards author_role: Founder author_url: https://danedwardsdeveloper.com author_linkedin: https://www.linkedin.com/in/dan-edwards-developer published: 2026-07-15 --- Token estimate: ~2,600 # What does ResourceMate actually cost? By **[Dan Edwards](https://yourbooknest.com/contact)**, Founder. ResourceMate has no pricing page. The figure a small library actually pays is spread across three separate vendor sub-pages - the licence, the annual support plan, and the hosted option - and never added up in one place. Added up, a ~200-item volunteer library that wants to print its own barcode labels pays roughly £660 | US$880 | €770 | CA$1,200 | A$1,300 | NZ$1,500 in the first year, then about £140 | US$190 | €170 | CA$270 | A$270 | NZ$330 every year after that, plus the Windows PC it runs on. All prices here are USD. The "one-time licence" headline is the part that hides the recurring cost. The licence is bought once, but the support plan that keeps it working is annual, and the software still needs a computer to sit on. ## The one-time licence, edition by edition ResourceMate sells six editions as a one-time purchase. For a small library the relevant rungs are Lite at US$295 (source) - £221 | €257 | CA$419 | A$425 | NZ$519, Essential at US$495 (source) - £371 | €431 | CA$703 | A$713 | NZ$871, and Essential Plus at US$695 (source) - £521 | €605 | CA$987 | A$1,001 | NZ$1,223, rising to Extended at US$895 (source) - £671 | €779 | CA$1,271 | A$1,289 | NZ$1,575 and Premium at US$1,795 (source) - £1,346 | €1,562 | CA$2,549 | A$2,585 | NZ$3,159 for larger collections. The item caps are generous - Lite holds 2,500 items, Essential 10,000 - so a 200-item library never buys up for capacity. It buys up for features, and the feature that catches most small libraries out is barcode-label printing. Barcode-label printing is edition-gated. Base Lite and base Essential cannot print barcode labels at all - only the Plus editions and the Extended and Premium tiers can. So a library that wants to print its own spine and pocket labels cannot use the US$495 (source) - £371 | €431 | CA$703 | A$713 | NZ$871 Essential licence; it has to move up to Essential Plus at US$695 (source) - £521 | €605 | CA$987 | A$1,001 | NZ$1,223. That £150 | US$200 | €170 | CA$280 | A$290 | NZ$350 step is easy to miss when you are reading a price list that starts at US$495 (source) - £371 | €431 | CA$703 | A$713 | NZ$871. (Why barcodes carry a cost premium across the whole market is covered in [why library barcodes are so expensive](/articles/why-are-library-barcodes-so-expensive).) ## The annual support plan is the recurring cost Support is a separate plan, billed every year, and it is what turns a "one-time" purchase into an ongoing bill. For the small-library editions it runs from US$142 (source) - £107 | €124 | CA$202 | A$204 | NZ$250 a year for Lite up to US$528 (source) - £396 | €459 | CA$750 | A$760 | NZ$929 a year for Premium with the live-chat add-on. Essential support is US$156 (source) - £117 | €136 | CA$222 | A$225 | NZ$275 a year; Essential Plus, the barcode-printing edition, is US$188 (source) - £141 | €164 | CA$267 | A$271 | NZ$331 a year. Support is registration-gated. Let it lapse and the features that depend on it fall away - ISBN lookup, program updates, the monthly off-site backup, the anniversary data check. It is not a maintenance plan you can quietly drop and keep a fully working system; several of the things a library uses day to day are tied to it. So the Essential Plus library pays US$695 (source) - £521 | €605 | CA$987 | A$1,001 | NZ$1,223 once, plus US$188 (source) - £141 | €164 | CA$267 | A$271 | NZ$331 a year, indefinitely. Year one is about £660 | US$880 | €770 | CA$1,200 | A$1,300 | NZ$1,500. Every year after is about £140 | US$190 | €170 | CA$270 | A$270 | NZ$330. ## The Windows PC nobody prices in The desktop editions are a Windows install. That means the true cost includes a Windows computer at the circulation desk for the software to live on, and the catalogue lives on that one machine. A volunteer cannot open a browser at home and check the shelf; the data is where the PC is, unless you pay to network it or move to the hosted edition. Networking adds its own line. ResourceMate allows a small number of simultaneous users, and beyond that each additional concurrent user is a further US$100 (source) - £75 | €87 | CA$142 | A$144 | NZ$176 licence. Two volunteers checking books in and out at the same time on separate machines is where that starts to bite. ## The hosted "Online" edition is a per-user subscription ResourceMate does offer a cloud-hosted edition, which removes the Windows-PC problem - but the one-time-licence framing does not apply to it. It is billed at US$295 (source) - £221 | €257 | CA$419 | A$425 | NZ$519 per user account per year, plus a US$75 (source) - £56 | €65 | CA$107 | A$108 | NZ$132 one-time set-up fee. That is a genuine recurring subscription, and it is per user. Two people who need to be in the system at once is two accounts, so £440 | US$590 | €510 | CA$840 | A$850 | NZ$1,000 a year before the set-up fee. ## What it totals for a small volunteer library For a ~200-item church, hospice or study-group library that wants a working system with printable barcodes, the honest desktop total is: - Essential Plus licence, one-time: US$695 (source) - £521 | €605 | CA$987 | A$1,001 | NZ$1,223 (the cheapest edition that prints barcode labels) - Essential Plus annual support: US$188 (source) - £141 | €164 | CA$267 | A$271 | NZ$331 a year - A Windows PC for the desk to run it on - Optional: US$100 (source) - £75 | €87 | CA$142 | A$144 | NZ$176 per extra concurrent user if two volunteers work at once Year one lands near £660 | US$880 | €770 | CA$1,200 | A$1,300 | NZ$1,500 plus the PC; each following year is about £140 | US$190 | €170 | CA$270 | A$270 | NZ$330. The hosted route trades the PC for US$295 (source) - £221 | €257 | CA$419 | A$425 | NZ$519 per user per year plus a US$75 (source) - £56 | €65 | CA$107 | A$108 | NZ$132 set-up fee. It is a capable desktop system with a long history - just more, and more scattered, than "one-time licence" suggests. ## How Your Book Nest compares on price Your Book Nest is a flat £45 | US$60 | €50 | CA$85 | A$85 | NZ$100 a year, everything included, nothing to install. That is the whole bill - no edition to buy up to, no separate support plan, no PC to buy, no per-seat charge. Barcode labels are included at no extra cost. Every copy gets a generated three-word code, like `oak-bat-tree`, that prints on a label on plain Avery stock and is typed or scanned off the cover - so there is no barcode-printing edition to unlock and no scanner to buy. Every volunteer gets their own individual login at no extra charge, so there is no per-user maths to do - the reason [library software that doesn't charge per user](/articles/library-software-that-doesnt-charge-per-user) matters most to a small team. And because it runs in the browser, any volunteer can open the catalogue from home, from a phone, or from the desk, with the data in one place for all of them. The home page is a live demo - add a book, give it two copies, and lend them to two people, with no download, no account, and no card. For the wider picture of what these tools charge and why, what library software really costs and why library software is so expensive both cover the ground. ## Who should stay with ResourceMate ResourceMate does several things Your Book Nest deliberately does not, and a library that needs them should stay put. It imports and exports MARC records and pulls from the Library of Congress; it runs a public web catalogue; it manages holds and a reserve shelf; it collects fines and fees; it has a circulation rules engine and deep, customisable reports. It also runs entirely offline, and if you forgo the support plan the licence really is a one-time cost with no recurring bill at all. If offline desktop ownership matters more to you than browsing from home, or if you need MARC, a public catalogue, or fines, ResourceMate earns its price. Your Book Nest is for [the library that wants none of that](/articles/a-simpler-alternative-to-resourcemate) and just wants to lend its books simply, from anywhere, for one flat yearly figure. ## Q&A **Q: Does ResourceMate have a published price?** A: No. There is no single pricing page. The cost is split across three vendor sub-pages - the licence editions, the annual support plans, and the separate hosted edition - so you have to add the pieces up yourself to get the real per-year figure. **Q: Is ResourceMate really a one-time payment?** A: The licence is bought once, but the annual support plan is recurring, and it is registration-gated - let it lapse and features like ISBN lookup, updates and off-site backup stop working. The hosted "Online" edition is a full per-user annual subscription. Only a desktop licence with the support plan dropped is a genuinely one-time cost. **Q: Which edition do I need to print barcode labels?** A: Barcode-label printing is edition-gated. The base Lite and Essential editions cannot print labels; you have to buy up to Essential Plus or higher. That step-up is the main reason a small library ends up paying more than the headline entry price. **Q: Does ResourceMate charge per user?** A: The desktop editions allow a small number of simultaneous users, then charge a one-time licence for each additional concurrent user. The hosted edition is billed per user account every year. Your Book Nest includes an individual login for every volunteer at no per-seat charge. **Q: How does the cost compare to Your Book Nest?** A: Your Book Nest is one flat yearly price with everything included - labels, individual logins, and cloud access from any device, nothing to install and no support plan to buy. ResourceMate's real total is the licence plus annual support plus a Windows PC, or a per-user hosted subscription. You can try Your Book Nest as a live demo from the home page with no account.